Features to Look For in Board Portal Software

board portal software

Many companies are considering software for board portals due to security concerns, the rise in virtual or hybrid meetings, and the use of electronic formats for board meetings. However, not all tools are made to be the same. A range of features can make a an enormous difference between a successful and ineffective implementation, or one that causes a vulnerability that is not anticipated.

The main purpose of a portal for boards is to provide timely and easy access to the information. Analyze whether different products and user interfaces will be user-friendly to your board members based on their day-in and day-out real-life board activities. Consider the benefits you can provide mobile directors, such as tablet apps and offline access, or support for remote approvals.

Most board members and secretaries are time-starved, so it’s imperative that the tools available are simple to use and will save them substantial amounts of time. Consider using board management software with features that eliminate the necessity of reprinting or scanning physical documents. For instance, eSignature capabilities make it easier to sign and redistributing hard copies of documents, thereby aligning with sustainability goals and allowing for more secure and efficient transmission of sensitive information.

Pricing can be a key factor in deciding on the best board of directors portal for your business. Be sure to ask about the different editions of the product and be aware of any additional costs for administrators and committees training, or the amount of data storage. Also, consider how long the product has been in the market and if it has been reviewed by other organizations in the same industry for stability and long-term viability.