Features to Look For in Document Sharing Software

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In the past sharing documents with colleagues required printing them out or physically sharing them. This was inefficient and led to many mistakes and miscommunications. File-sharing software is a modern alternative that lets employees upload, download, and transfer different types files via the internet or through a network. The best document sharing programs come with features like version control, centralized data storage, and real-time collaboration, making it easier for project managers to share information and manage projects in real-time.

The ideal tools for file sharing also let IT control the content in order to prevent inappropriate information from being shared or sensitive information from getting leaked. They also ensure that users are using the latest version of every file. Cloud-based software allows for multiple permissions, which help ensure security and stops leaks of information.

Version tracking is an essential feature of any document sharing program. Many vendors have integrated this feature into their systems in order to help teams avoid duplicate work or working with obsolete versions. Look for it on platforms that work with popular programs such as Office, CAD files or even videos and photos.

The most advanced document sharing applications also offer seamless collaboration. They are easy to use and offer satisfaction from the initial onboarding phase to day-today use. You should look for an user-friendly interface that allows users to search for specific words and phrases in titles and texts. You can also filter your search by file type as well as upload and modification dates and other aspects. Platforms should be able to synchronize files from your local computer to the cloud, ensuring maximum convenience and productivity.